How to create LEDES Invoices
TimeSolv Legal generates invoices in LEDES 1998B format. Since LEDES is a standard, certain items have to be setup correctly to meet the invoicing requirements.
1. Tax ID (required)
a. Go to Firm Settings under Administration and enter business tax id.
2. LEDES Timekeeper ID and LEDES Classification (required)
a. Go to Administration, Staff, and click on the timekeeper name. Ensure that the LEDES Timekeeper ID is identical to the client’s invoice submission system. Most systems use first initial and last name, e.g. Greg Berger will be GBERGER, all in capital letters.
b. In addition, select the correct LEDES Classification below the LEDES Timekeeper ID.
3. Task and Activity Codes
a. Under Administration and Task, ensure that proper LEDES codes are active and all activity codes (codes starting with A such as A100, A101, etc.) are inactive. Activity codes will automatically be available for LEDES client.
b. Both Task and Activity codes need to be selected for time entries for LEDES invoices.
4. Timekeeper Hourly Rate (required)
a. Ensure that the timekeeper hourly rate in TimeSolv matches the hourly rate in the invoice submission system.
5. Bill Delivery Method (required)
a. Go to Terms tab under Client record and select Email and LEDES for bill delivery method.
6. Client LEDES ID (only required by some)
a. Enter Client LEDES ID under the General tab for the client if it is required.
7. Delivery Email Address (required)
a. Enter your own email address if you have to manually submit LEDES invoices. If the emails will be automatically delivered to an email address, enter the email address of the receiving invoice submission system. You will recive the LEDES invoice in your email. Download it to your computer and do not change the file type. Upload this file to the invoice submission system.
8. Client Matter ID (required)
a. This is the unique identifier for the matter and must match between TimeSolv and invoice submission system. Click on the matter name and on General tab, enter in the field labeled Client’s ID for this Matter.