Expense Tracking

Software or a business expense tracker app are budgeting tools designed to help businesses monitor the amount of money spent on various transactions. Most general trackers allow you to track and approve variable and fixed expenses, choose which expenses to include or exclude, separate expenses by category, and create reports based on the information you provide. Generally, per user per month.

There are many general, industry-agnostic expense tracking software options, such as Zoho Expense, but TimeSolv is one of the best expense trackers for law firms. TimeSolv ensures that every single one of your incurred business expenses is organized and accessible in a comprehensive tracking system with time entry metrics and custom bill plans. With it, you'll get unlimited billable clients, budgeting tools, time tracking, a mileage tracking feature, expense reports, customizable forms, and so much more.

However, it's important to know that TimeSolv's time tracking software and expense management app isn't just for law firms. While TimeSolv has primarily earned a reputation as a legal billing software platform, the advanced features for expense tracking also serve other large and small businesses, including consultants, freelancers, private investigators, and accountants with its extensive budget categories and the ability to organize billable hours and expenses into categories, as well as track non-billable time and personal expenses.

Law firms need to keep exact records of all business costs associated with a case or client so that they can bill them properly and stay in compliance with legal requirements. When you use an expense management software solution, you can follow your spending on a regular basis and keep your billable expenses separate so that you never forget to charge a client (or accidentally charge the wrong client). Tracking software, expense management, and accounting systems even allow businesses to keep their spending in check on costs that are acquired throughout the year. These operational expenses could include rent, utilities, office supplies, and payroll.

We recommend law practice management software and expense tracking to law firms that are looking to assess their business income and reduce the time they spend on authorizing and processing invoices. Businesses with employees, especially lawyers, can even use expense tracker apps to curb their legal spending habits and improve their visibility of staffing and billing issues in compliance with the company's expense policy.

Those aren't the only reasons you should use time-tracking software for your law firm. Other key benefits include:

• Automatic audit trails
• Tracking matter budgets by time or phase
• Enforcing billing guidelines and track non-billable time
• Advanced features that support compliance with ABA and state bar association accounting standards
• Synchronizing with other apps for efficient billing and accounting integrations
• Making smarter decisions by having all the information you need easily accessible

While there are many expense tracker apps and software, they aren't all the same. Some offer more benefits and additional features than others, which can make managing expenses and financial planning easier. Though there is a lot of debate over which apps are the best expense trackers for business owners, it's important that you look for a product that offers an intuitive dashboard with easy user interface, automated approval processes, apps for mobile devices with digital receipt scanning, and real-time reports.

An intuitive user interface can help you assess your business's current standings all in one clean dashboard. You'll be able to pull up applications at any time to see your bank account, actual T&E spending and limits, and purchase requests. An intuitive design specifically allows you to customize the components of your dashboard to meet your business' needs.

Law firms especially love the automated approval function of a business expense tracker. It allows you to create a series of workflows based on your business spending policy. You can then move employee expense reimbursement requests and reports through the approval process faster. Not only does this prevent frustration from your employees and other attorneys, but it also saves you time and can reduce the risk of fraud.

Feature-rich expense tracker apps like TimeSolv make it easy to stay on top of all your business transactions. They are especially beneficial when they come with a mobile receipt capture function. Not only does automatic receipt capture and import functions help fill expense forms faster, but they also reduce the risk of error associated with manual data entry to input expenses. TimeSolv allows unlimited receipt scans and automatic receipt entry.

Finally, we recommend that you seek business expense tracking software that offers real-time financial reports and analytics so that you can always have an idea of your cash flow, outstanding reimbursements, and other financial statements even when you may have limited time to review them. TimeSolv's expense-tracking app can automate, as well as build custom reports so that you don't have to spend time creating a monthly report every time you submit business expenses or an updated budget for each department.

The best expense-tracking software should be accessible from any location at any time. Therefore, you can be sure that Timesolv can be used remotely.

We understand that it is difficult to stay on top of your business spending if you must wait until each employee gets back to the office to upload receipts for their daily expense report. Instead, you can give your employees access to their tracker on the go when you use TimeSolv.

Not only can you log in to the expense tracker and business accounting software from any device with internet access, but you can also encourage your employees and other lawyers to download the expense tracker app. The mobile apps are a more simplified version of the software, but they will focus on tracking expenses, including mileage expenses.

The app will allow everyone to send expenses as they incur them. It will even scan receipts for key data that will then be categorized appropriately. Small business owners especially benefit from the apps because they make it easy to organize your stack of receipts that would otherwise be stuffed away in a filing cabinet for tax time next season.

Yes! We know how important it is to stick with the processes and tools you know, so there are plenty of accounting integration opportunities with TimeSolv. If you already have existing business accounting software and don't want to switch, we can help you integrate it with our expense tracking tool. In fact, TimeSolv offers a wide range of integrations with third-party accounting systems and applications, so you can seamlessly export data to QuickBooks Online, Xero Accounting, Microsoft 365, and more.

One of our more popular integrations is QuickBooks Online. We know that many small and midsize businesses don't want to leave behind this popular accounting software solution, even if it might not be the perfect fit for their law firm. However, TimeSolv can fill in the areas where QuickBooks lags. Are you worried about the possibility of duplicates for each logged expense? You'll be happy to know that TimeSolv and QuickBooks sync perfectly so that data is only entered one time.

If you use Law Ruler, you're not the only one! It's the top-rated client relationship management tool for lawyers. Since it is so popular, we made sure that TimeSolv also works well with this third-party legal CRM. Integrations with Law Ruler allow you to streamline your processes for organizing leads and existing clients.

The Internal Revenue Service, the American Bar Association, and state bar associations have extremely strict rules when it comes to handling law firm expenses and trust accounting regulations. If you fail to handle these financial practices appropriately, you could face financial penalties, or in severe cases, you could also face disbarment.

Fortunately, TimeSolv is here to help your business stay compliant whether you handle one trust account or many. You can set up multiple accounts within one application so that you can track all the expenses separately. This allows you to ensure that your funds are never commingled with your client's trust. It also protects their trusts from being charged for another client's fees on accident, all while adhering to all legal trust accounting regulations.

When you use TimeSolv as part of your compliance protocols, you'll also get the ability to show balances on each invoice you send out. Your clients will always have an exact picture of how much money has been charged and how much remains in their trust. Not only is this important to your clients, but it is also critical in staying compliant with the ABA. These accurate documents can even protect you in the event of an audit.

Finally, TimeSolv's legal plan has accounting features for you to use legal-specific billing and invoicing. There are specific codes that you are required to use when billing your clients, and unfortunately, many general expense trackers don't give you the option to customize these codes. With TimeSolv, you can use ABA task codes, Uniformed Task-Based Management System, LEDES 1998B, and other litigation advisor formats.

Anytime you are connecting bank accounts and business credit cards to software, you want to make sure that all your data is being stored in a safe and secure location. This becomes even more important when you are collecting your client's data. At TimeSolv, we understand how critical it is to protect your data, so we have gone above and beyond with our security features to ensure that your information is protected at every step.

How do we do that?

We encrypt all data that is transmitted between your browser and our servers, and we only use 256-Bit SSL encryption technology. This is the same grade of encryption that you would expect banks and other high-security institutions to use.

In addition to making sure all your data is encrypted, we also carefully choose our host. For TimeSolv users, we host all your data on Amazon Web Services (AWS) servers. What's so special about these specific servers? They are known for world-class security standards having both high security and high uptime, so you don't have to stress over hacking or downtime in your most critical moments.

To top it all off, every single password that you use on our platform also used our encryption technology. That means you'll never have to worry about your password being visible to any of our employees. We also make sure to back up your data every day in real time to give you added peace of mind.

Whether you're struggling to add your bank account and company credit cards or want to know more about data storage, you'll have plenty of support from TimeSolv. Not only can you reach us by phone, email, and our online contact form, but we also offer online meetings with our accounting professionals, support staff, and a comprehensive support center.

When you use online meetings, you can get one-on-one help from our staff. The meeting allows you to share your screen so that we can most effectively address issues you're having with your recurring expenses, bill payments, credit card reconciliation, or tax deductions.

With the support center, you get access to an advanced accounting software knowledge base that can answer many of your questions. You'll also find a guide to walk you through getting started, account management tips, video tutorials, and updates on the latest bug fixes.

We know that switching to a new business expense tracker app is a huge commitment for your company and your employees, especially for self-employed entrepreneurs and small business owners. Sadly, it can be hard to tell which expense-tracking solution will meet your unique business needs without trying the product. For that reason, TimeSolv proudly offers a 30-day free trial for our accounting software suite.

It's easy to sign up for your demo because we don't require a credit card. Instead, you can provide your contact information, and we'll get you started with a 30-day free trial startup plan and one-on-one training session to show you the ropes. You can then take your time exploring the accounting software to see how it can help your small business with your other processes.

That's not all!

Though other business expense trackers like Expensify might offer a six-week free trial, we take it a step beyond that. TimeSolv is so confident that you'll love it or your money back—even after you decide to sign up! You have six full months from when you become an active user to fully decide if you are satisfied. If not, you can receive a complete refund of the money you've spent on your plan subscription.

If you're completely happy with the trial (like we think you will be), you can choose from our two different billing options. Some of our customers prefer the convenience and savings they get when they are billed annually. For others, that much money upfront can seem intimidating or may be out of their budget, so we also offer professional plan options with monthly billing.

TimeSolv is scalable too! For a solo or small office there are pricing plan options that can grow with your business. Pricing is based on user per month. With additional users, volume pricing discounts are available for either the Pro - basic plan for non-legal entities or TimeSolv Legal for law offices.